Reconcile Benefits in Minutes, Not Days
AI-powered platform that eliminates manual spreadsheet errors and saves your HR team countless hours every week.
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Benefits reconciliation is broken
HR teams spend countless hours manually matching invoices, hunting for discrepancies, and fixing costly errors. It does not have to be this way.
Manual invoice matching takes 6+ hours weekly
Spreadsheet errors cost $5,000+ per mistake
Missing deductions create employee trust issues
Everything You Need for Flawless Reconciliation
Three core capabilities that transform how HR teams handle benefits data.
Automated Reconciliation
AI automatically matches invoices to payroll data, flagging discrepancies in seconds.
Real-Time Insights
Live dashboards show reconciliation status, trends, and anomalies as they happen.
Seamless Integrations
Connect with your existing HRIS, payroll, and benefits systems in minutes.
Three Steps to Perfect Reconciliation
From data upload to actionable insights in minutes.
Upload Your Data
Simply drag and drop your benefits invoices and payroll exports. BenefitSync accepts all common formats including CSV, Excel, and direct API connections.
AI Matches & Flags
Our AI engine automatically cross-references every line item, identifying discrepancies, missing deductions, and anomalies in seconds.
Review Clean Reports
Get polished, audit-ready reports showing exactly what matched, what was flagged, and the financial impact of each discrepancy.
Drop files here or click to browse
aetna_invoice_jan.csv
2.4 MB
payroll_export_jan.xlsx
1.8 MB
cigna_dental_jan.csv
945 KB
AI Processing...
Matching 1,247 line items
Reconciliation Report
January 2026 - Generated
1,244
Matched
3
Flagged
99.8%
Accuracy
The True Cost of Manual Reconciliation
Most teams only see the tip of the iceberg. Carrier overpayments, compliance risk, and employee impact add up fast.
Your Organization
Adjust to match your team
Effective rate: $41/hr (incl. 30% benefits overhead)
Where Your Money Goes Today
Paying premiums for termed employees
72 hrs/yr @ $41/hr
5 errors @ $125 each
ACA/COBRA reporting & audit prep
5 coverage gaps or wrong deductions
With BenefitSync You Save
$0/yr
First-Year ROI
---
0
Hours Saved/yr
4
Errors Prevented
$13,894
Overpayments Caught
Why Teams Switch
Catch ghost employees on carrier invoices -- most teams find 3-8% of headcount still being billed after termination
Employees trust their benefits are correct -- wrong deductions and coverage gaps erode confidence in HR
Audit-ready at all times -- automated records mean no last-minute scramble for ACA, COBRA, or HIPAA audits
Sources & methodology:
5% ghost employee rate -- ISF Benefit Audit Report: 4-8% of billed employees are ineligible
$650 avg. monthly premium -- KFF 2024 Employer Health Benefits Survey
2.5% enrollment error rate -- SHRM Benefits Administration Survey (2-4% range)
$125 per correction -- Deloitte HR Transformation Study avg. cost
The Problem Is Bigger Than You Think
Manual benefits reconciliation costs U.S. employers billions each year. These aren't our numbers -- they're from leading HR research firms.
$1B
Lost Annually
U.S. employers lose billions each year to benefits billing errors and overpayments.
Source: ISF Benefit Audit Report
0-8%
Ghost Employees
Percentage of employees on carrier invoices who are no longer eligible for coverage.
Source: ISF Benefit Audit Report
0+
Hours Per Month
Average time mid-size HR teams spend on manual benefits reconciliation each month.
Source: SHRM Benefits Survey
0-4%
Enrollment Error Rate
Percentage of benefits changes that result in discrepancies requiring manual correction.
Source: SHRM Benefits Admin Survey
$0-$300
Per Error to Fix
Average cost to investigate, correct, and document a single benefits discrepancy.
Source: Deloitte HR Transformation
0%
Still Use Spreadsheets
Of HR teams still rely on manual spreadsheets for benefits reconciliation.
Source: Mercer HR Technology Survey
Sound Familiar?
Manually comparing carrier invoices to payroll exports line by line
Paying premiums for terminated employees months after they leave
Scrambling to pull records together before an ACA or COBRA audit
Employees reporting incorrect deductions or coverage gaps
Spending the first week of every month on reconciliation instead of strategy
Enterprise-Grade Security
Your data is protected by industry-leading security standards.
SOC 2 Type II
Certified compliant
AES-256
Encryption at rest
HIPAA Ready
Healthcare compliant
GDPR
EU data protection
Plans That Scale With You
Request a demo to see BenefitSync in action. No commitment required.
Starter
Perfect for small teams getting started
- Up to 100 employees
- Basic reconciliation
- Email support
- CSV exports
- 5 integrations
Professional
For growing teams that need more power
- Up to 500 employees
- AI-powered matching
- Priority support
- Custom reports
- Unlimited integrations
- API access
- SSO authentication
Enterprise
For large organizations with complex needs
- Unlimited employees
- Advanced AI features
- Dedicated support
- Custom integrations
- On-premise option
- SLA guarantee
- Training & onboarding
Not sure which plan? to find the right fit.
Ready to Transform Your Benefits Reconciliation?
Request a demo to test BenefitSync with your own data. Experience the future of HR operations.