Reconcile Benefits in Minutes, Not Days
AI-powered benefits reconciliation that eliminates manual spreadsheet errors and saves HR teams countless hours every month.
Built for HR teams across every industry
Benefits reconciliation is broken
HR teams spend countless hours manually matching invoices, hunting for discrepancies, and fixing costly errors. It does not have to be this way.
Manual invoice matching eats up hours every week
Spreadsheet errors can cost thousands per mistake
Missing deductions create employee trust issues
Everything You Need for Flawless Reconciliation
Three core capabilities that transform how HR teams handle benefits data.
Automated Reconciliation
AI automatically matches invoices to payroll data, flagging discrepancies in seconds — not days.
Real-Time Insights
Live dashboards show reconciliation status, trends, and anomalies the moment they happen.
Seamless Integrations
Connect with your existing HRIS, payroll, and benefits systems in minutes, not weeks.
Three Steps to Perfect Reconciliation
From data upload to actionable insights in minutes.
Upload Your Data
Simply drag and drop your benefits invoices and payroll exports. BenefitSync accepts all common formats including CSV, Excel, and direct API connections.
AI Matches & Flags
Our AI engine automatically cross-references every line item, identifying discrepancies, missing deductions, and anomalies in seconds.
Review Clean Reports
Get polished, audit-ready reports showing exactly what matched, what was flagged, and the financial impact of each discrepancy.
Drop files here or click to browse
aetna_invoice_jan.csv
2.4 MB
payroll_export_jan.xlsx
1.8 MB
cigna_dental_jan.csv
945 KB
AI Processing...
Matching 1,247 line items
Reconciliation Report
March 2026 - Generated
1,244
Matched
3
Flagged
99.8%
Accuracy
Estimate Your Reconciliation Costs
Adjust the sliders to match your organization. Premium data is from the KFF 2024 survey — everything else is clearly labeled as an estimate.
Estimated Annual Cost Breakdown
~100 hrs/yr at $41/hr loaded rate
~7 errors/yr at ~$175 each to investigate and fix
~5 billing mismatches at ~$1,200/mo avg premium, ~2 mo to catch
Estimated Annual Savings
$0/yr
Based on estimated reduction in manual work, errors, and overpayments
0
Est. Hours Saved / Year
5
Est. Errors Prevented
What this means for your team
Catch billing mismatches sooner -- before they turn into months of overpayment
Free up HR hours -- spend less time in spreadsheets, more on your people
Build employee confidence -- accurate deductions mean fewer complaints
How this is calculated: The blended average premium ($1,200/mo) is derived from the KFF 2024 Employer Health Benefits Survey, which reports $8,951/yr for single coverage and $25,572/yr for family coverage. Reconciliation time, error rates, correction costs, and savings percentages are estimates based on common HR workflows and are not sourced from any specific study. Your actual costs and savings will vary. This calculator is for illustrative purposes only.
The Real Cost of Getting Benefits Wrong
When benefits data is inaccurate, everyone pays — your company, your employees, and your HR team. Here is what is at stake.
What premiums actually cost
$8,951/yr
Average single coverage premium
$25,572/yr
Average family coverage premium
Up 7% in 2024, outpacing wage growth (4.5%) and inflation (3.2%)
Source: KFF 2024 Employer Health Benefits Survey (kff.org). Based on employer-sponsored coverage for 154 million nonelderly Americans.
Why accuracy matters at these prices
One employee billed at the wrong tier for 3 months can mean thousands in overpayment
At $2,131/mo for family coverage, even small errors add up fast
Terminated employees left on carrier invoices keep costing you every month until someone catches it
Manual processes often take weeks or months to flag these
Enrollment mistakes during open enrollment affect deductions, coverage, and employee trust
Every wrong deduction generates an HR support ticket
The $2,131/mo family premium is derived from the KFF 2024 figure ($25,572/yr). Scenario descriptions reflect common reconciliation issues reported by HR professionals.
Sound Familiar?
Common pain points we hear from HR teams every day.
Manually comparing carrier invoices to payroll line by line
Paying premiums for employees who left months ago
Scrambling to pull records for ACA or COBRA audits
Fielding employee complaints about incorrect deductions
Spending the first week of every month reconciling spreadsheets
Premiums rising while reconciliation stays manual
Your Benefits Data, Handled With Care
We built BenefitSync for HR teams that manage sensitive employee information every day. Here is exactly how we protect it.
Encrypted end-to-end
All data is encrypted in transit (TLS 1.2+) and at rest using industry-standard encryption.
Role-based access
Granular permissions ensure team members only see the data relevant to their role.
Hosted in the US
Your benefits data is stored on US-based infrastructure. It never leaves the country.
Audit-ready exports
Export full reconciliation logs anytime for internal audits or compliance reviews.
Activity logging
Every action is logged with timestamps and user attribution for full traceability.
No data resale
Your data is yours. We never sell, share, or use your benefits data for advertising.
Have specific security or compliance questions? Our team is happy to walk through our data handling practices in detail.
Plans That Scale With You
Pricing is tailored to your organization. Request a demo to get a custom quote.
Starter
For small teams getting started with automated reconciliation
- Up to 100 employees
- Basic reconciliation
- Email support
- CSV exports
- 5 integrations
Professional
For growing teams that need AI-powered matching and full control
- Up to 500 employees
- AI-powered matching
- Priority support
- Custom reports
- Unlimited integrations
- API access
- SSO authentication
Enterprise
For large organizations with complex needs and compliance requirements
- Unlimited employees
- Advanced AI features
- Dedicated support
- Custom integrations
- On-premise option
- SLA guarantee
- Training & onboarding
Not sure which plan? to find the right fit.
Ready to Transform Your Benefits Reconciliation?
Request a demo to see BenefitSync with your own data. Experience the future of HR operations.